OFFICE WORKFLOW SOLUTIONS
There are so many workflow solutions, it takes expertise to plan and optimize for the best results.
The following options are just a sampling of the software and applications that your unique requirements might consider. With our help, we can find the exact needs of your work environment, and apply what's needed. Allow our experience to be your guide.
Simplify document workflow through digital imaging, distribution, retrieval and long-time archival.
Simplify Document Workflow
Businesses of all types and sizes contend with the temporary or permanent loss of paper documents, which can impact office productivity, customer satisfaction, even corporate image. So in paper-intensive office environments, management of document workflows is vital to business success.
DMS Link, a Kyocera-developed business application, leverages a connected Kyocera MFP to seamlessly link to your existing document management system. Users enjoy simple, familiar touch-screen operations, enabling fast entry of business-specific data (indexing) and scanning of hardcopy; the electronic file is automatically routed to a designated document repository. From a network computer, indexed files – purchase orders, invoices, contracts, and more – are easily searchable from a central database.
The powerful combination of Kyocera MFP technology and embedded DMS Link creates a secure system for digital imaging, distribution, retrieval and long-term archival. A turnkey solution, DMS Link is a proven Kyocera business app that delivers tangible gains in workflow and workgroup efficiency.
Advanced OCR option “Powered by Omnipage OCR” for creating MS-Office files in addition to searchable PDFs.
Leverages latest in Microsoft .NET technology for integration with MS-Excel.
Several workflow improvements
Variable Text Stamp
Search in folder browsing
Pattern matching with barcodes
File auto numbering
Industry vertical customization
Workflow Wizard for customizing workflow templates
Custom Icons for workflows
PinPoint Scan is a Kyocera Business Application designed to simplify document scanning from network
connected Kyocera HyPAS enabled MFPs to users’ computer desktops. With end user management, a
variety of user-defined scanning destinations, encrypted transfer of data and little IT intervention needed,
PinPoint Scan is an efficient scanning tool that simplifies the scanning process and increases productivity.
PinPoint Scan is a Kyocera Business Application designed to simplify document scanning from network connected Kyocera HyPAS enabled MFPs to users’ computer desktops. With end user management, a variety of user-defined scanning destinations, encrypted transfer of data and little IT intervention needed, PinPoint Scan is an efficient scanning tool that simplifies the scanning process and increases productivity.
Quickly convert hardcopy into high-impact color or monochrome files, in universal PDF format
Route documents virtually anywhere with easy 1-touch buttons – email, shared folder or a program that supports PDF files
Simple setup, with one-time application installation on the MFP (for scanning document) and one-time PinPoint Scan utility installation on PC or MAC (for receiving scanned file)
Highly secure with PIN or optional proximity card protection, MFP and file access restrictions, as well as SSL-encrypted communication
Users can set up and change their PIN, reducing the need for IT intervention
User-selectable scan settings enable users to manage image type, orientation, resolution, etc.
Document history log enables users to see a list of all scanned documents, along with file location
Eliminates problems inherent with traditional SMB scanning
Users can set up and change their PIN, reducing the need for IT intervention
Compatible with all HyPAS-enabled Kyocera MFPs
New version 2.x supports Windows and Mac*
Kyocera’s HyPAS (Hybrid Platform for Advanced Solutions), a powerful and scalable software solution platform, optimizes the performance of Kyocera’s award-winning MFPs through custom, integrated software applications that are designed to meet and exceed users specific document imaging needs. HyPAS will transform your Kyocera MFP into a resource designed to evolve as your business evolves – resulting in enhanced information sharing, resource optimization and an improved pre-existing, as well as future document workflows.
Kyocera’s HyPAS platform provides a number of benefits, including:
Benefits to End-Users:
Enables integration of the most advanced solutions, personalized to an organization’s document imaging requirements by enhancing the overall functionality of their Kyocera MFP and improving the productivity and efficiency of its staff.
Benefits to Business Managers and CFOs:
More fully optimized document imaging devices, resulting in a lower cost of operation and more immediate Return on your investment
Benefits to IT Department:
Seamless integration of Kyocera MFPs with existing network systems, maintaining the integrity and security of not only the user’s documents, but also the network & document imaging device itself.
Kyocera’s Unique HyPAS Platform
Kyocera’s HyPAS is unique in that it offers both Java-based and Web Services-based Software Development Kits (SDKs), providing a more open and flexible platform; enabling advanced integration with systems that are already implemented in the enterprise.
Utilizing Two key Technologies
Java™, a programming language that is commonly used for mobile applications, such as cell-phones, provides the capability to embed features and applications within the document imaging device itself. By embedding Java applications within Kyocera MFPs, an existing feature set can be extended with more advanced, feature-rich, server-less capabilities, delivering seamless integration and advanced control capability. Using Java programming language, the Kyocera MFP can communicate with custom or proprietary applications and also with Web Services enabled applications.
By adopting industry standard protocols such as SOAP/XML, HyPAS Web Services offers programmers a developer-friendly environment. Web Service applications provide system integrators with flexibility and interoperability because they can be implemented on a wide range of platforms and using almost any programming language. In addition, using Web Services SDKs, Kyocera MFPs can communicate with other advanced hardware devices which are Web Services - enabled devices such as Apple’s iPhone or iPod Touch.
By combining these two technologies, HyPAS delivers expanded versatility and capability to companies and its staff, allowing for the quick delivery of solutions to market that seamlessly integrate with select Kyocera MFPs.
Note: In the case of many cloud-based applications, a security certificate must be installed to communicate with the cloud. From time to time, these security certificates are updated or changed by the cloud partner. If your application is having trouble communicating with a cloud provider, we recommend that you make sure you are using the latest, valid certificate.
Kyocera’s Suite of HyPAS – enabled applications are:
CentraQ Pro provides organizations and businesses with secure print, copy, scan and fax functionality and reporting capabilities for Kyocera MFPs and Printers.
Designed for small businesses, CentraQ delivers secure print release in Windows environments using the KX Driver.
Streamline your Operation. Automate Workflow. Increase efficiency. Stay connected.
Leverage your investment in your existing IT infrastructure, and maximize productivity with KYOCERA's HomePOINT business applications, offering intuitive scan to network home folder functionality.
Transform hard copy document distribution and storage into a simplified, digital workflow. Securely move documents to any destination with Kyocera's AccuSender.
Securely fax documents to any destination with Kyocera's AccuSender Fax.
Simplify document workflow through digital imaging, distribution, retrieval and long-time archival. Kyocera's innovative and exceptional business application DMS Link can transform your business processes to make your organization more productive.
From the touch screen control panel of the Kyocera MFP, the SharePoint Connector provides users the ability to scan documents to and print documents directly from Microsoft SharePoint®. In addition to scanning and printing documents, the SharePoint Connector will OCR the scanned document and allows users to create new folders in SharePoint document libraries.
PinPoint Scan is a Kyocera Business Application designed to simplify document scanning from network connected Kyocera HyPAS enabled MFPs to users’ PCs.
HyPAS Business Application designed for the Education Vertical Market. Teaching Assistant will allow for automated printing and grading of bubble-sheet tests.
Kyocera's Exchange Connector allows HyPAS-enabled devices to connect directly into a company's corporate Microsoft Exchange Server.
Kyocera RightFax Connector
Kyocera offers advanced integration with RightFAX; giving users the ability to scan/send documents via the RightFAX server.
Tiered Color Monitor
Kyocera's Color MFPs offer your business the flexibility to offer a tiered color pricing strategy, so you can compete more effectively for every opportunity. Tiered Color Monitor provides an automatic method to track and monitor tiered color usage at your customers' devices.
Kyocera's Google Connector allows HyPAS-enabled devices to connect directly into an end-user's Google account for g-mail and calendar access.
Kyocera's PreservDOX™ is a business-continuity application designed to store important business documents at your Kyocera MFP for access when an interruption occurs, such as a power outage or network disruption. PreservDOX™ is intended to supplement recovery protocols that your organization undertakes and can be part of a complete recovery strategy for your business.
Kyocera’s Language Exchange business application eliminates the barrier that an unfamiliar language can pose by allowing you to switch from a primary to a second language at the KYOCERA MFP control panel language with one click.
Kyocera Cloud Connect
Kyocera Cloud Connect provides convenient , on-demand printing and scanning from HyPAS-enabled and HyPAS-capable MFPS utilizing the cutting edge cloud provider Evernote or Google Drive.
Kyocera Mobile Print
Kyocera Mobile Print is a value add Mobile application that puts YOU in control of your document imaging.
Kyocera Open Text Alchemy Connector
Today’s businesses are continually challenged to locate and move information more quickly, seamlessly, and securely within the organization. OpenText Alchemy is one such system that facilitates the document management process by creating a ‘digital filing cabinet’ of business-critical communications and records that can be accessed and utilized as needed.
Kyocera OnBase Connector
The ability to streamline existing processes as well as increasing office productivity is important to any business. However, the need to store documents in various repositories often slow transactional processes. With Kyocera’s OnBase Connector you can further leverage your existing OnBase investment by scanning, indexing and routing documents into the enterprise content management application directly from your HyPAS-enabled Kyocera MFP – simplifying collaboration and exchange of information.
ColorLock & AccessLock
AccessLock is Kyocera’s authentication and authorization tool for providing access control to specific functions on Kyocera HyPAS Enabled MFP’s. When used with other applications/solutions, AccessLock can reduce steps necessary to perform simple tasks.
2MyInbox is a "scan to me" e-mail application that works in conjunction with Authentication. When a User authenticate's on the MFP, 2MyInbox will query the user database and pre-populate the users e-mail address in the "To" field. This makes e-mailing documents back to your desk more simple and secure.
PanelPlus Scan Panel Customization Tool - A HyPAS-enabled panel customization tool for dealers
Embedded Nuance Equitrac solution provides simplified print-copy tracking and cost recovery
To learn more about HyPAS and requesting HyPAS enabled applications and integration, please contact your local network solutions manager or contact software solutions.
HyPAS and some business application names are trademarks of Kyocera Document Solutions Corporation
All other products, technologies or applications referenced are tradenames or trademarks of their respective owners